Meeting Planning

A successful meeting starts long before the attendees arrive at the meeting site.  It starts with careful planning, choosing the “right” site, determining where attendees are traveling from, and how much to budget.  This process can be very time consuming.

Gray’s Travel Management is a full service travel management company.  We have extensive experience in all aspects of meeting planning including arranging meeting space, audio/video equipment, food & beverage, theme dinners and sleeping rooms.

Our experienced staff can handle any requests necessary to assist your conference needs. 

We will work with you to determine the level of service you desire for your group travel, and then contact the various companies required, i.e airlines, hotels, cars, DMC’s etc. and receive written proposals which are then presented for approval or modification based on needs.

We are a full service travel management company.  We offer services including but not limited to:

  • Site selection
  • Airfare negotiation
  • Hotel negotiation
  • Onsite assistance
  • Audio/Visual
  • Theme parties/dinners
  • Total event management
  • Onsite reservation services
  • Arrival/departure shuttles
  • Limousines
  • Off site and spouse activities